Archiving Policy

  1. Purpose: The purpose of this Archiving Policy is to outline the procedures and guidelines for the archiving of the Quarterly Management Science Archive Letter (QMSAL) to ensure accessibility, integrity, and long-term preservation of its content.
  2. Scope: This policy applies to all individuals involved in the creation, distribution, and maintenance of the QMSAL archive.
  3. Responsibilities:
  • Editorial Team: The editorial team is responsible for overseeing the archiving process, ensuring compliance with this policy, and maintaining the integrity of the archive.
  • Authors: Authors are responsible for submitting content in accordance with the archiving guidelines outlined in this policy.
  • Archivist: The designated archivist is responsible for organizing, storing, and maintaining the archive in a secure and accessible manner.
  1. Archiving Process:
  • Submission: Authors must submit their contributions to the QMSAL in a standardized electronic format specified by the editorial team.
  • Review: The editorial team will review submissions for compliance with publication standards and archiving guidelines.
  • Metadata Creation: Metadata including author information, publication date, keywords, and abstracts will be created for each submission to facilitate search and retrieval.
  • Storage: The archive will be stored in a secure digital repository with appropriate backup measures to prevent data loss.
  • Access Control: Access to the archive will be restricted to authorized personnel to ensure the integrity and security of the content.
  1. Archiving Guidelines:
  • Content: The archive will include all issues of the QMSAL, including articles, editorials, reviews, and any supplementary materials deemed relevant by the editorial team.
  • Format: Content will be archived in a standardized electronic format compatible with common document management systems to ensure accessibility and longevity.
  • Version Control: The archive will maintain a record of all versions of each publication to track changes and revisions over time.
  • Copyright: Authors will retain copyright of their contributions, granting the QMSAL non-exclusive rights to publish and archive their work.
  • Embargo Policy: The archive may impose embargoes on certain content to comply with publisher agreements or address concerns related to intellectual property or confidentiality.